Case Studies
Partnering for Ongoing Growth
Denise Browne
Financial Controller, Gaffney Mechanical, Ireland
“As soon as Zudello was implemented, it made our life a lot easier. Processes are a lot faster. Everything is moving quicker.”
Scaling with confidence
Gaffney Mechanical, one of Ireland’s leading construction engineering services companies, has undergone rapid growth and transformation in recent years. Acquired by Waterland Private Equity in 2023, the company now employs more than 200 skilled professionals and delivers installations and maintenance of heating, water, ventilation, and waste services across residential, commercial, hospitality, education, healthcare, and public sector developments.
With expansion came the challenge of managing increasing transaction volumes efficiently. After an extensive search, Gaffney Mechanical partnered with Zudello to automate Accounts Payable and Procurement processes. Starting with 3,000 documents a month, Zudello now processes over 7,000 each month, ensuring the business can keep pace with growth without adding administrative strain.
“It was really important that our automation partner could handle our volume and be able to scale as we grew. We’re now part of a group with other types of companies, so they need to be able to handle this complexity and any future expansion,” says Denise.
Seamless integration for real-time visibility
The construction industry often requires specialised software. Gaffney Mechanical chose 4PS, a construction ERP built on Microsoft Dynamics. Zudello’s seamless integration with Microsoft Business Central and the 4PS extension enabled instant financial insights on around 50 active projects at any given time.
“The main benefit that the ERP and Zudello bring is an instant understanding of whether we’re making money on each job or not - in real-time. If you’re relying on spreadsheets, data can be out of date and human error is more likely,” Denise explains.
Zudello’s user-friendly platform was another decisive factor. Teams can now drag and drop supplier quotes into the system, replacing the old manual process of copying and pasting data. Automated purchase order generation and invoice matching mean that pricing queries are flagged instantly, saving significant time and reducing the risk of missed discrepancies.
The Factors that Lead Gaffney Mechanical to Choose Zudello
From processing 3,000 documents per month to over 7,000, Zudello’s scalability ensures the platform grows with Gaffney Mechanical’s business demands.
Seamless compatibility with Microsoft Business Central and the 4PS construction extension delivers real-time job profitability insights.
Drag-and-drop functionality for supplier quotes and automated purchase order creation have simplified day-to-day operations.
Automatic matching of purchase orders to invoices ensures discrepancies are detected instantly, even with high document volumes.
Results
Efficiency
Gaffney Mechanical started with a manual process for purchase orders and invoices. Zudello now processes over 7,000 documents per month, freeing staff to focus on higher-value work.
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Accuracy
Automatic matching of purchase orders to invoices and real-time project visibility reduce errors and improve the reliability of financial data.
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Buy-in from the Business
The open architecture of Zudello integrates seamlessly with Gaffney Mechanical’s ERP and the 4PS extension, ensuring adoption across teams and smoother workflows without disrupting existing systems.
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